Product Card

This is where you create new products and input information about the item. Notice that this section is divided into two tabs: Product catalog and Inventory

Product Catalog

Tip: To quickly navigate to a new Product Card, under the PIM module, click the + next to Product Catalog.

Label Explanation
Code An internal product code for business use and product identification.
EAN Code EAN Code can be provided by the manufacturer or set by the retailer. It is generally what is used to produce a barcode for scanning. ERPLY can be configured to Generate EAN codes automatically. Please read the section of Configuration → Inventory to do so.
Name ENG The name of product in English. Other languages can be enabled on premium accounts, but requires consultation with your ERPLY staff.
Product Group This is a required field, see the section on Product and Service Groups for more information.
Status Designate the status of the product. It can be active, no longer ordered, not for sale, or archived.
Code 3 Optional extra code field for business use, however keep in mind that this field is not searchable.
MFR Code The code the manufacturer gives to the product.
Type This allows you to set this product as one of our specialized product types: Bundles, Matrix Products, or Assembly Products.
Supplier This is whom the product is generally purchased from. When specified, this product will create or be appended to a purchase order for this supplier when in an Automatic Purchase Order operation.
Category Select a product category for this item.
Priority Group Items in a certain group can be used as a reminder for your business to stock. the item, order more of the product, or indicate the product is not longer being made.
Manufacturer The name of the manufacturer of the product.
Brand The product brand.
Country of Origin The country that the product was made in.
Net Price The price the item will ring up with at the register. The price you would like to sell the item for, not including any applicable taxes.
Price + VAT If you’ve set a VAT rate on this Item, this will be autogenerated. You can also specify this, and have the price generated if there is a VAT rate set. If there is no VAT rate set, this will be the same as the Net Sales Price.
VAT Rate The applied VAT rate on this item. If the register has a tax rate set, it will override this setting. This setting will be pulled into purchase orders and invoices if there is no register set on the invoice. For more help with tax settings in ERPLY, please view the Tax Rates section.
VAT Free in all Locations Checking this off means this item should always be tax free, even when taxes are set on a register.


Certain labels are similar to the ones found under Product Catalog such as Code, UPC, Name Eng ...etc. These are repeated for reference purposes while navigating through the Inventory tab.

In the following section, an explanation to other labels will be provided.

Label Explanation
Wholesale price The Wholesale Price is the average cost of all products in the warehouse without including any additional costs.
Warehouse Price The average cost of all products including additional costs.
Product cost It represents what it will cost you to buy/add new inventory.
Reorder multiple A field that will generate a reminder when making a purchase order indicating that you need to order multiples of whatever amount you input in that field
In stock The physical amount available in stock
Available The amount that can be freely sold (excludes layaway amounts)
Layaway Amount reserved on a layaway or an order
Ordered Amount present on a confirmed purchase order
Reoder Point Amount that will trigger a reorder action the Stock Replenishment Report (INVENTORY--> Stock Replenishment Report)
Restock Level The level at which the stock will be replenished in the Stock Replenishment Report
Sold Amount sold in the last 30 days
Stock Left Stock left to be sold
Purchased Stock purchased and received in the last 30 days